How To Delay or Schedule Sending Email on Outlook

When you are working in different time zone and trying to send someone email in the midnight but you don’t want to disturb them in the middle of night with email notification. You can utilize the Outlook useful functions by schedule or delay the email sending time with few simple steps.

Here how to delay or schedule sending email on Outlook

Delay sending of email on outlook (single email):

  1. Launch Microsoft outlook and create a new email or message by adding the recipient email address.
  2. Click on Options tab and select Delay Delivery.
  3. In the Properties dialog box, check the box Do not deliver before under Delivery options and select your requested delivery date and time from the drop down list.
  4. Then click close button to save the setting.
  5. Click Send and you will noticed the message will keep staying at email outbox folder until setting delay time runs out.

*Note, delay sending email function will not be activate send at the specified setting time unless Outlook is open for those IMAP and POP3 file format.

Delay sending of email on outlook (all email):

  1. In Outlook, click on File at the top left corner.
  2. Click Manage Rules & Alerts on the backstage screen.
  3. Click the New Rule under E-mail Rules tab, a Rules Wizard dialog box will be pop up.
  4. Click Apply rule on messages I send under Start from a blank rule on Step 1. You will see your selection will be display on Step 2 and then click Next.
  5. In the next screen, you can select any conditions you want to apply in Step 1 by check the box. If not, you may click Next button without selecting any conditions. A confirmation dialog message will pop up to asking if you want to apply this rule to all message you send. Just simply click Yes.
  6. At new Rules Wizard, tick the defer delivery by a number of minutes box on Step 1.
  7. Step 2 will reflect your selection and click on the words a number of with underline. Editing your ideal time directly in the field and click The maximum time setting is 120 minutes.
  8. Once done, the scheduled time will replaced in next screen, then click Next.
  9. To finish the setting, name the rule in Step 1 and don’t forget check the Turn on this rule box, then click Finish.
  10. Now, all your message will be delay sending out with this setting.

Here how to delay or schedule sending email on Outlook

If sometimes you realize the urgency and wish to send email immediately especially someone needs that file or document right now, you no need to wait for the delay time runs out and directly change the setting by deliver the email message immediately.

How to Remove the delay delivery setting and send immediately:

  1. In the Outbox folder, open the delayed setting email
  2. Click Options
  3. Under More Options tab, click Delay Delivery
  4. Uncheck the Do not deliver before check box under Delivery options
  5. Click Close and Send your email immediately.

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